Thanks to everyone for your patience, flexibility, updates and sharing of resources as we all continue to assess current and future potential impacts of COVID-19 on our operations and industry. Of course, our primary concern is for the health and public safety of everyone. With regards to the sector and impacts in communities across the Commonwealth, we remain engaged in conversations at numerous levels to ascertain and determine the most effective support and guidance we can provide.
For the most immediate, we wanted to be sure to provide the latest updates as we have them. Below are a list of FAQs and information we have determined, thus far.
Are the upcoming grant deadlines and open dates still in effect?YES. For general information on eligibility and criteria, visit our Guidelines for Funding for 2020-2021.
Our current grant deadlines and dates for opening remain as:
Creative Community Partnership Grants (CCPG): due April 1, 2020, at 5 PM (EST). For more information on CCPG applications, email Deputy Director, Lucas Hall at Lucas.Hall@vca.virginia.gov.
Artists in Education (AIE) and Teaching Artist Roster: due April 1, 2020, at 5 PM (EST). For more information on AIE and Teaching Artist Roster applications, contact Arts in Education Coordinator Casey Polczynski at Casey.Polczynski@vca.virginia.gov .
Presenter Touring Assistance
FY2021 Presenter Touring Assistance grants are now available for performances taking place between July 1, 2020 and June 15, 2021. Visit the VCA’s Performing Arts Tour Directory to see our complete roster of artists, including new artists: Company Danzante, Roanoke Ballet Theatre, Geoffrey Marsh, David Tyson's Weaver of Tales Theatre, Eva DeVirgilis, Sheila Arnold , Alma Ensemble, Bio Ritmo, Five Mile Mountain Road, Bill Heid, Martha Spencer and No BS! Brass Band.
See below for more information about EXISTING FY2020 Presenter Touring Assistance Grants impacted by COVID-19 restrictions.
Technical and Organizational Development Assistance
Technical and Organizational Development Assistance grants for activities taking place after July 1, 2020, will be available online beginning April 1, 2020.
Are our FY2021 grants still going to be paneled?YES, however all our grants panels are now taking place via web/teleconference calls. We continue to work out the details of the platform we will use, however every panelist will be able to participate by computer (for accessing the grants in real time, as you were already planning to do); also, with the ability to participate via web conferencing capabilities; and/or by calling into to a conference call line (if you don’t have webcam/microphone capability.) For applicants who were planning to observe, we will still be able to provide a link/call line for you to observe/attend. For updates regarding call in instructions, check back to the VCA website under: About Us/Advisory Panels.
How are our current (FY2020) grants impacted?General Operating Support
We are working to release the final (15%) payments of General Operating Support grants as soon as possible; however be advised that could take us between four to eight weeks (for delivery of funds to your account). You will still be required to submit your Final Report Part 1 by June 1 (narrative), and Part 2 (financials) by December 1, 2020 in order that we can still meet our reporting obligations to the National Endowment for the Arts. Note that failure to do so may impact your FY2021 funding.
Presenter Touring Assistance
We are extending Presenter Touring Assistance grants that were cancelled due to COVID-19 restrictions, but that can be rescheduled to take place by November 30, 2020. If you can reschedule the performance to take place by November 30, 2020, you do not need to return the first payment (85%) you have received. Additionally, we are working to determine whether we can still provide your final (15%) payment into the new fiscal year (FY2021), but cannot guarantee the ability to do so yet. Presenters and touring artists must contact Program Coordinator firstname.lastname@example.org by May, 15, 2020 to confirm either the complete cancellation or rescheduling of the performance. If you determine that the performance cannot be rescheduled and you have received a first payment, you must return the payment to the VCA.
Project Grants Similarly, we are extending current Project Grants that can be rescheduled and completed by November 30, 2020. If the project can be completed by November 30, 2020, you do not need to return the first payment (85%) you received last August. We are working to determine whether we can still provide your final (15%) payment into the new fiscal year (FY2021), but cannot guarantee the ability to do so yet. Project grantees who will be unable to complete their projects by June 15, 2020 must contact Program Coordinator Catherine.Welborn@vca.virginia.gov by May, 15, 2020 to confirm either the complete cancellation or rescheduling of the project.
We have had to cancel our project grant, but had incurred some expenses that cannot be refunded. What do we do?
If projects are cancelled, you can retain funds that have been used to cover documented eligible expenses that have been incurred as a result of the cancellation, such as non-refundable flights, hotel deposits, artist fees, payment under Force Majeure terms, etc. VCA funds cannot be used to support work that has not taken place.
Artist in Education (AIE)/Artists in Education Express (AIEX)
If residencies with schools can possibly be rescheduled (with some reasonable level of certainty, which should be communicated by the Administrator or Lead Teacher), you may retain the initial payment (85%). We are working to determine whether we can still provide your final 15% payment, into the new fiscal year (FY2021), but cannot guarantee the ability to do so yet.
If you determine that the proposed program cannot be carried out, you must return the payment to the VCA.
NOTE: You must contact VCA staff for any and all of the following:
- you need the extension to November 30, 2020;
- the scope or the budget (including other projected income) of the postponed proposed project/program changes significantly
- you determine you cannot carry out the proposed project or program (at all).
Technical and Organizational Assistance
If you currently have a Technical and Organizational Assistance award, but have determined that the event or project has been cancelled or postponed, please email Cathy Welborn, at email@example.com to notify of the change, and if the event or project is thought be rescheduled, please advise.
SBA Disaster Loans Available for Qualifying Nonprofits (Including Arts)
Following a request submitted by Governor Northam on March 18, the U.S. Small Business Administration (SBA) today approved an Economic Injury Disaster Loan declaration for Virginia. Small businesses and nonprofit organizations throughout the Commonwealth affected by the COVID-19 public health crisis can now apply for low-interest federal disaster loans of up to $2 million from the SBA to pay fixed debts, payroll, accounts payable, and other expenses. To submit a loan application through the SBA Economic Injury Disaster Loan program, please visit disasterloan.sba.gov/ela/.
Other Business Impacts - from the Governor's Office 4/19/20
Businesses impacted by COVID-19 can also request to defer the payment of state sales tax due tomorrow, March 20, 2020, for 30 days. When granted, businesses will be able to file no later than April 20, 2020 with a waiver of any penalties.
The Governor has requested that the Department of Taxation to extend the due date of payment of Virginia individuals and corporate income taxes. While filing deadlines remain the same, the due date for individual and corporate income tax will now be June 1, 2020. Please note that interest will still accrue, so taxpayers who are able to pay by the original deadlines should do so.