Artists in Education Express (AIEx) Grants

NOTE: Organizations receiving General Operating Support in FY19 are not eligible for AIEx funding. In FY20, General Operating Support grantees who receive $2,500 or less can apply for AIEx funding.

  • Purpose

    To increase opportunities for short-term artist residencies with an open application beginning July 2, 2018 through April 15, 2019 with the application submission six weeks prior to the planned residency taking place between August 2018 and June 3, 2019 (20 hours maximum).

    AIEx applications are still being accepted for FY19. The application will close on April 15,2019 or when the funds are fully exhausted.

  • Description

    This is a non-competitive grant category. The AIEx Program provides support of up to $1,500 (15 percent cash match) to eligible Virginia preK-12 schools, not-for profit organizations, and units of government for short-term residencies focused on participatory and experiential learning conducted by professional teaching artists. VCA Roster Artists who are permanent Virginia residents can apply for up to two AIEx grants per grant cycle. Applications will be accepted online at least six weeks prior to the proposed residency start date with applications accepted July 2, 2018 through April 15, 2019 with the proposed residency activities taking place August 2018 through June 3, 2019. AIEx funding is available on a first-come first-served basis and applications will be reviewed by staff in the order in which they are received. The shape and scheduling of the residency is up to the school/organization and the artist. An intensive residency may occur over one to three days, or it may be appropriate to have more residency activities of shorter duration, such as two hours a week for six weeks. For longer residencies, please apply for the Artists in Education grant.
    Back to top

  • Eligible Applicants

    Eligible applicants may apply for no more than two AIEx grants within the grant cycle. Organizations currently receiving GOS grant funding are ineligible to apply.

    • Virginia’s Public preK-12 Schools which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Private, federally tax-exempt schools that meet the basic eligibility criteria of the Virginia Commission for the Arts, including compliance with: Title VI, Section 601, of the Civil Rights Act of 1964; Title IV, Section 1681, of the Education Amendments of 1972, and the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990
    • Not-for-profit organizations which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Current VCA Roster Artists who are permanent Virginia residents
    Back to top
  • Eligible Activities

    • Short-term (max. 20 hours) active participatory residency including schools and communities not to exceed 20 hours
    • Residency activities could include workshops, demonstration with a participatory component, and individual or community projects
    Back to top
  • AIEx Residency Examples

    • An elementary school engages a dance artist for four weeks to conduct 45 minute weekly sessions with each third grade classroom to integrate movement with their study of migration.
    • A poet is brought in by a community center to work with a group of senior citizens on memory and personal history through poetry.
    • A theatre artist conducts a workshop for teachers of rural Second Language English learners to develop lessons utilizing theatre performance techniques to support language development.
    •  A not-for-profit organization coordinates a one day military/veterans family event where teaching artists conduct mini-workshops and demonstrations.
    Back to top
  • Note

    • AIEx is not intended to support concert or assembly programs or field trips
    • Assessment is required to measure residency effectiveness in meeting the program goals
    Back to top
  • Criteria for Funding

      • Demonstrated need by the applicant school or organization for the proposed residency
      • Financial need of the school or community organization for the requested grant
      • VCA Roster Artists working with underserved populations with limited arts access Back to top
  • Deadlines

    Online applications accepted between August 1, 2018 and thru April 1, 2019 and will be reviewed by staff in the order in which they are received and will be accepted until the funds are fully committed or by April 1, 2019.
    Back to top

  • Amount of Assistance

    Up to $1,500 (15 percent cash match).  Grants are awarded from available funds on a first-come, first served basis.  Schools and organization may apply for only two grants per fiscal year.

    NOTE: Budget Template available online, here (EXEL) and here (PDF).
    Back to top

  • Requirements

    1. Applications must describe the existing arts education instruction provided by the preK-12 school or arts organizations
    2. Applications must include a plan for evaluation of learning by the participating students
    3. Applications must include a description of how the participating artist(s) were recruited and selected
    4. If the applicant is a not-for-profit arts organization, the application must clearly describe how the proposed activities are different from or an expansion of existing educational activities
      Back to top

  • W9 Form Requirement

    All organizations applying to the Virginia Commission for the Arts are required to provide a W9. Download a W9 form, HERE.


  • Duns Number Requirement

    All applicants must include their DUNS number when applying for a grant. Obtaining your DUNS number is a free, straightforward process. To obtain your number, visit Duns & Bradstreet online at:

    Back to top
  • Certification of Assurances

    All AIEx grantees must complete a Certification of Assurances form before beginning AIEx residencies. The Certification of Assurances form can be downloaded HERE.

    Back to top
  • Application and Forms

    Application will open January 4, 2019. See 2019 - 2020 Guidelines for Funding here.

  • Application/Review/Payment Procedure

    Applications for AIEx will be submitted via our new GMS system at-

    1. Applicants submit AIEx grant application online at least six weeks before the proposed activity taking place between August 2018 and June 3, 2019.
    2. The Commission staff reviews proposals and notifies the applicant promptly.
    3. The Commission staff reviews proposals and notifies the applicant promptly.
    4. After receiving confirmation of a grant award, the grantee will be asked to affirm the terms of the grant to include the 15% funding match and the requirement to submit a final report. Grant funds will be processed within 30 days prior to the planned activity.
    5.   Back to top