AIEx is currently closed for FY21.

  • Application and Forms

    NOTE: Organizations receiving $2,500 or less in General Operating Support may apply for up to two AIEx grants.

  • Purpose

    To increase opportunities for short-term artist residencies with an open application beginning October 16, 2020, through April 15, 2021, with the application submission at least six weeks prior to the planned residency taking place between November 2020 through June 4, 2021 (20 hours residency maximum).

  • Description

    This is a non-competitive grant category. The AIEx Program provides support of up to $1,500 (15% cash match) to eligible Virginia Pre-K-12 schools, not-for profit organizations, and units of government for short-term residencies focused on participatory and experiential learning conducted by professional teaching artists. AIEx funding is available on a first-come first-served basis and applications will be reviewed by staff in the order in which they are received. The shape and scheduling of the residency is up to the school/organization and the artist. An intensive residency may occur over one to three days, or it may be appropriate to have more residency activities of shorter duration, such as two hours a week for six weeks. A school or organization, that meets the eligibility defined below may submit one AIEx application per grants cycle. Artists who are on the VCA Teaching Artist Roster (who are permanent Virginia residents) may apply for up to three (3) AIEx grants per grant cycle. Proposed artists do not have to be from the Teaching Artist Roster, however note the additional information that is required within the grant application.

    For residencies that are more than 20 hours, please apply for the Artists in Education grant, HERE.

  • Deadlines

    Online applications will be accepted between October 16, 2020 and April 16, 2021, and reviewed by staff in the order in which they are received. Applications will be accepted until the funds are fully committed, but no later than April 16, 2021.

  • Amount of Assistance

    Up to $1,500 (15% cash match). Grants are awarded from available funds on a first-come, first-served basis. Schools and organizations may apply for two grants per fiscal year.

    NOTE: Budget Template available online, here.

  • Eligible Applicants

    Eligible Applicants Eligible organizations may apply for no more than two AIEx Grants within a grant cycle. VCA Roster Teaching Artists may apply for up to three AIEx Grants. Organizations receiving $2,500 or less in General Operating support may apply for AIEx.

    • Virginia’s Public PreK-12 Schools which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Private, federally tax-exempt schools that meet the basic eligibility criterial of the Virginia Commission for the Arts, including compliance with the Civil Rights Act of 1964 and the Americans with Disabilities Act
    • Not-for-profit organizations which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Current VCA Roster Artists who are permanent Virginia residents
  • Eligible Activities

    • Short-term (max. 20 hours) active participatory residency including schools and communities not to exceed 20 hours
    • Residency activities could include workshops, demonstration with a participatory component, and individual or community projects
    • Synchronous or asynchronous virtual learning with a specific Virginia population.
  • AIEx Residency Examples

    • An elementary school engages a dance artist for four weeks to conduct 45-minute weekly sessions with each third grade classroom to integrate movement with their study of migration.
    • A poet is brought in by a community center to work with a group of senior citizens on memory and personal history through poetry.
    • A theatre artist conducts a workshop for teachers of rural second language English learners to develop lessons utilizing theatre performance techniques to support language development.
    • A not-for-profit organization coordinates a one day military/veteran’s family event where teaching artists conduct mini-workshops and demonstrations.
  • Note

    • AIEx is not intended to support concert or assembly programs or field trips
    • Assessment is required to measure residency effectiveness in meeting the program goals
  • Criteria for Funding

    • Demonstrated need by the applicant school or organization for the proposed residency
    • Financial need of the school or community organization for the requested grant
    • VCA Roster Artists working with underserved populations with limited arts access
  • Application/Review/Payment Procedure

    1. Applicants must complete and submit the online application at least six weeks before the proposed activity, to take place between October 16, 2020 and June 4, 2021.
    2. The Commission staff will review AIEx grant proposals for completeness and eligibility.
    3. The Commission staff reviews proposals and notifies the applicant promptly.
    4. After receiving confirmation of a grant award, the grantee will be asked to affirm the terms of the grant to include the 15% funding match and the requirement to submit a final report. Grant funds will be processed 30 days prior to the planned activity.


For any questions contact:
Casey Polczynski
Arts in Education Coordinator
Virginia Commission for the Arts