Artists in Education Express (AIEx) Grants

NOTE: Organizations receiving General Operating Support are not eligible for AIEx funding

  • Purpose

    To increase opportunities for short-term artist residencies with an open application beginning August 1, 2017 thru April 2, 2018 with the application submission six weeks prior to the planned residency taking place between mid-October through mid-May (20 hours maximum).

  • Description

    This is a non-competitive grant category.  The AIEx program provides support up to $1,500 (15 percent cash match) to eligible Virginia preK-12 schools, not-for profit organizations and units of government for short-term residencies focused on participatory and experiential learning conducted by professional or teaching artists.  VCA Roster Artists who are permanent Virginia residents can apply for up to two AIEx grants per grant cycle.  Applications must be received by the Commission at least six weeks prior to the proposed residency start date with applications accepted August 1st through April 2nd with the proposed residency activities taking place mid-October, 2017 through mid-May, 2018.  AIEx funding is available on a first-come, first served basis and applications will be reviewed by staff in the order in which they are received.  The shape and scheduling of the residency is up to the school/organization and the artist.  An intensive residency may occur over on to three days, or it may be appropriate to have more residency activities of shorter duration, such as two hours a week for six weeks.  For longer residencies, please apply for the Artists in Education Grant. 
    Back to top

  • Eligible Applicants

    Eligible applicants may apply for no more than two AIEx grants within the grant cycle. Organizations currently receiving GOS grant funding are ineligible to apply.

    • Virginia’s Public preK-12 Schools which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Private, federally tax-exempt schools that meet the basic eligibility criteria of the Virginia Commission for the Arts, including compliance with: Title VI, Section 601, of the Civil Rights Act of 1964; Title IV, Section 1681, of the Education Amendments of 1972, and the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990
    • Not-for-profit organizations which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Current VCA Roster Artists who are permanent Virginia residents
    Back to top
  • Eligible Activities

    • Short-term (max. 20 hours) active participatory residency including schools and communities not to exceed 20 hours
    • Residency activities could include workshops, demonstration with a participatory component, and individual or community projects
    Back to top
  • AIEx Residency Examples

    • An elementary school engages a dance artist for four weeks to conduct 45 minute weekly sessions with each third grade classroom to integrate movement with their study of migration.
    • A poet is brought in by a community center to work with a group of senior citizens on memory and personal history through poetry.
    • A theatre artist conducts a workshop for teachers of rural Second Language English learners to develop lessons utilizing theatre performance techniques to support language development.
    •  A not-for-profit organization coordinates a one day military/veterans family event where teaching artists conduct mini-workshops and demonstrations.
    Back to top
  • Note

    • AIEx is not intended to support concert or assembly programs or field trips
    • Assessment is required to measure residency effectiveness in meeting the program goals
    Back to top
  • Criteria for Funding

      • Demonstrated need by the applicant school or organization for the proposed residency
      • Financial need of the school or community organization for the requested grant
      • VCA Roster Artists working with underserved populations with limited arts access Back to top
  • Deadlines

    Open application deadline between August 1, 2017 through April 2, 2018 and will be reviewed by staff in the order in which they are received and will be accepted until the funds are fully committed or by April 2, 2018.
    Back to top

  • Amount of Assistance

    Up to $1,500 (15 percent cash match).  Grants are awarded from available funds on a first-come, first served basis.  Schools and organization may apply for only two grants per fiscal year.

    NOTE: Budget Template available online, here.
    Back to top

  • Requirements

    1. Applications must describe the existing arts education instruction provided by the preK-12 school or arts organizations
    2. Applications must include a plan for evaluation of learning by the participating students
    3. Applications must include a description of how the participating artist(s) were recruited and selected
    4. If the applicant is a not-for-profit arts organization, the application must clearly describe how the proposed activities are different from or an expansion of existing educational activities
      Back to top

  • W9 Form Requirement

    All organizations applying to the Virginia Commission for the Arts are required to provide a W9. Download a W9 form, HERE.

    HERE.

  • Duns Number Requirement

    All applicants must include their DUNS number when applying for a grant. Obtaining your DUNS number is a free, straightforward process. To obtain your number, visit Duns & Bradstreet online at: www.dnb.com/get-a-duns-number.html

    Back to top
  • Certification of Assurances

    All AIEx grantees must complete a Certification of Assurances form before beginning AIEx residencies. The Certification of Assurances form can be downloaded HERE.

    Back to top
  • Application/Review/Payment Procedure

    Applications for AIEx will be submitted via our new GMS system.  A link to the portal will be added when the system goes live in early August 2017.

    1. Applicants submit AIEx grant application at least six weeks before the proposed activity taking place between mid-October and mid-May.  VCA does not accept application materials via facsimile transmission or other electronic means.
    2. The Commission staff will review AIEx grant proposal for completeness and eligibility.
    3. The Commission staff reviews proposals and notifies the applicant promptly.
    4. After receiving confirmation of a grant, the grantee may proceed with the activity.  Upon receipt of the final report, the Commission will authorize payment to the grantee.
    5.   Back to top