Artists in Education Grants

  • Purpose

    To provide opportunities for Virginia’s students (PK-12) to participate in and learn about the arts by working with high quality professional artists.

  • Description

    These grants provide Virginia’s preK-12 students and teachers’ opportunities to work with professional artists either in a school setting or through after-school or summer activities. These grants support educational programs in the arts that enhance arts instruction in the school curriculum. In addition, the grants will support the training of professional artists to work with elementary and secondary students.
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  • Eligible Applicants

    • Virginia’s Public preK-12 Schools which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Private, federally tax-exempt schools that meet the basic eligibility criteria of the Virginia Commission for the Arts, including compliance with: Title VI, Section 601, of the Civil Rights Act of 1964; Title IV, Section 1681, of the Education Amendments of 1972, and the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990
    • Not-for-profit organizations which meet the basic eligibility criteria of the Virginia Commission for the Arts Back to top
  • Eligible Activities

    • New or expanded artist residencies
    • New or expanded after school or summer arts education programs facilitated by not-for-profit
      arts organizations
    • New or expanded training programs for artists or arts integration professional development for teachers who work with Virginia’s preK-12 students

      NOTE: NOTE: Teaching Artists may be proposed in the application with supplemental documentation of the artist's qualifications or selected from the Commission's Artist Roster, available online: http://www.arts.virginia.gov/roster.html. The grant funds may be used for artist stipends, equipment, supplies, and costs for documenting and/or evaluating program outcome. The Commission will not fund the same activity or the same artist(s) for more than three years without significant program expansion.Back to top

  • Criteria for Funding

    • Artistic excellence of the participating artist(s)
    • Qualifications of the participating artist(s) for working with elementary & secondary students
    • Clarity of the program description
    • Program planning and evaluation
    • Extent to which the proposed activities enhance existing arts education offered by the applicant
    • Cost effectiveness of the proposed activities
    • Administrative capacity of the applicant organization
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  • Deadlines

    March 1, 2017, by 5:00 p.m. This is not a postmark deadline.
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  • Amount of Assistance

    Applicants may request a maximum of $7,500 and must provide at least a one-to-one cash match of the requested grant.
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  • Requirements

    1. Applications must describe the existing arts education instruction provided by the preK-12 school or arts organizations
    2. Applications must include a plan for evaluation of learning by the participating students
    3. Applications must include a description of how the participating artist(s) were recruited and selected
    4. If the applicant is a not-for-profit arts organization, the application must clearly describe how the proposed activities are different from or an expansion of existing educational activities
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  • Application and Final Report Forms

  • W9 Form Requirement

    All organizations applying to the Virginia Commission for the Arts are required to provide a W9. Download a W9 form, HERE.

  • Duns Number Requirement

    All applicants must include their DUNS number when applying for a grant. Obtaining your DUNS number is a free, straightforward process. To obtain your number, visit Duns & Bradstreet online at: www.dnb.com/get-a-duns-number.html

  • Application/Review/Payment Procedure

    1. Applicants submit the information requested by the Commission each year. The Commission staff is available for consultation on applications and to review drafts of applications before the application deadline. If assistance is needed, contact the Commission office at least four weeks before the deadline. Organizations planning to apply to the Commission should put the panelists and Commissioners on their mailing lists.
    2. Applicants submit completed application forms by the April 1, 2016 deadline (not a postmark deadline). The Commission will not accept any application materials via facsimile transmission or other electronic means (e.g. e-mail).
    3. The Commission staff reviews each application for completeness and eligibility. Incomplete or ineligible applications will not be reviewed and will be returned to the applicant with a brief explanation.
    4. Copies of the applications are sent to the members of the advisory panels.
    5. The panelists independently review each application prior to the panel meeting.
    6. Each advisory panel meets with two members of the Commission staff. Commissioners attend each panel meeting as observers. Applicant representatives may attend panel meetings as observers but may not make a presentation to the panel. The panels make their recommendations after group discussion. Names of Commissioners and advisory panelists, as well as dates and locations of Commission and panel meetings, are available from the Commission office and on the Commission website.
    7. Following the panel meetings, the Commission staff makes a recommendation on each application.
    8. The board of the Commission then reviews the recommendations of the panels and staff and takes final action on the applications. Names of Commissioners and advisory panelists, as well as dates and locations of Commission and panel meetings, are available from the Commission office and on the Commission website.
    9. Applicants are notified of Commission action by mail the last week of June. The appeals process for applications not awarded funds can be found in the appeals section of the guidelines.
    10. The Commission will pay 85 percent of each year’s grant amount by September 15. The final 15 percent will be paid within 30 days after the Commission receives the final report on the grant. The Commission reserves the right to use an alternative payment schedule in special circumstances. Final reports must be submitted after the completion of all funded activities and before June 1st.
  • Artist Roster

    Purpose
    The purpose of the VCA Teaching Artist Roster is to identify and promote highly qualified and experienced teaching artists who have expertise in different disciplines.  Teaching artists are able to instruct and engage Virginians through audience specific curriculum. 

    Description
    The Teaching Artist Roster is a panel reviewed group of artist-educators approved by the Commission who are professional artists with the complementary skills of an educator.  They are knowledgeable in the techniques and content of their disciplines and are adept at developing and implementing audience specific arts curriculum.  Teaching Artists are professionals committed to the development of their own artistic practice as well as their teaching pedagogy with the desire to share their knowledge and experience through residencies and workshops.   

    Eligible Applicants
    Teaching artists must be:

    • 18 years of age or older at the time of applying;
    • a resident of Virginia, Delaware, Kentucky, Maryland, North Carolina, Pennsylvania, Tennessee, West Virginia, and/or the District of Columbia;
    • professional artists with expertise in one or more disciplines;
    • skilled in working with children, youth, teachers, adults, seniors, veterans, and/or other populations;
    • committed to differentiated instruction and effective teaching methods to reach all learners.

    NOTE:  Full-time students are ineligible to apply for the Teaching Artist Roster.  Although the Commission promotes the roster to grantees and others, it does not guarantee that teaching artists will be offered work. 

    Application

    Deadlines
    Applications and supporting materials are accepted during two cycle deadlines: October 3, 2016 by 5:00 p.m. and April 1, 2017 by 5:00 p.m.  These are not postmark dates

    Criteria for Evaluating Applications

    A statewide panel will review each application based on the teaching artist’s professionalism, artistic quality, instructional aptitude, curriculum and lesson planning, and collaboration and program management. An evaluation rubric is provided for reference at the end of the application and the Teaching Artist Handbook.   

    Review Process
    Applications and the supporting materials will be reviewed by the Commission’s Artist Roster panel comprised of artists and educators representative of different disciplines. Panel and staff recommendations are then reviewed by the Commission board which makes the final decisions on those teaching artists included in the roster. Names of Commissioners and advisory panelists, as well as dates and locations of Commission and panel meetings, are available from the Commission office and on the Commission website. For more information about the Commission’s Teaching Artist Roster visithttp://www.arts.virginia.gov/roster_howto.html to download the Teaching Artist Handbook and application.