• Application and Forms

  • Purpose

    Provide opportunities for Virginia's students, educators and other adult populations throughout Virginia to participate in and learn through the arts by working with highly qualified professional artists, in support of lifelong learning.

  • Deadlines

    April 1, 2022 by 5 PM, for residencies taking place between July 1, 2022 and June 9, 2023.

  • Description

    These grants provide Virginia’s Pre-K-12 students and teachers’ opportunities to work with professional artists either in a school setting or through after-school or other community settings, including summer activities. Artists in Education grants may support educational programs in the arts that enhance arts instruction in the school curriculum, professional development for professional artists and educators to work with elementary and secondary school students, or other adult populations in community settings, meeting identified learning goals. Synchronous or asynchronous virtual learning with a specific Virginia population is eligible.

  • Eligible Applicants

    • Virginia’s Public Pre-K-12 Schools which meet the basic eligibility criteria of the Virginia Commission for the Arts
    • Private, federally tax-exempt schools that meet the basic eligibility criteria of the Virginia Commission for the Arts, including compliance with: Title VI, Section 601, of the Civil Rights Act of 1964; Title IV, Section 1681, of the Education Amendments of 1972, and the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990
    • Not-for-profit organizations which meet the basic eligibility criteria of the Virginia Commission for the Arts
  • Eligible Activities

    • New or expanded artist residencies for Pre-K – 12 students or adult populations, based upon identified learning goals
    • New or expanded after-school or summer arts education programs facilitated by not-for-profit
      arts organizations
    • New or expanded training programs for artists or arts integration professional development for teachers who work with Virginia’s Pre-K-12 students
    • Synchronous or asynchronous virtual learning with a specific Virginia population

    The Commission will not fund the same activity of same artist(s) for more than three years without significant program expansion.

    NOTE: Teaching Artists may be proposed in the application with supplemental documentation of the artist's qualifications or selected from the Commission's Artist Roster. Grant funds may be used for artist stipends, equipment, supplies, and costs for documenting and/or evaluating program outcome..

  • Criteria for Evaluating Applications

    Evaluation of the Artists in Education grants will focus on the following criteria:
    1. Artistic Excellence (10 pts)
    2. Residency Planning (10 pts)
    3. Residency Budget (10 pts)
    4. Educational Benefit (10 pts)
    5. Program Management (10 pts)
  • Requirements

    • Applications must describe the existing arts education instruction provided by the Pre-K-12 school or arts organizations
    • Applications must include a plan for evaluation of learning by the participating students
    • Applications must include a description of how the participating artist(s) were recruited and selected
    • Applications must include a description or plan for the recruitment or selection of intended participants (if adult populations)
    • If the applicant is a not-for-profit arts organization, the application must clearly describe how the proposed activities are different from or an expansion of existing educational activities
  • Amount of Assistance

    Applicants may request a maximum of $7,500 and must provide at least a one-to-one cash match of the requested grant.

  • Application Review/Payment Procedures

    1. Applicants submit online information requested by the Commission each year. The Commission staff is available for consultation on applications, and to review drafts of applications if received at least four weeks before the deadline. Organizations planning to apply to the Commission should put the panelists and Commissioners on their mailing list.
    2. Applicants must complete and submit the online application by April 1, 2022, by 5 PM.
    3. The Commission staff reviews each application for completeness and eligibility. Incomplete and ineligible applications will not be reviewed and will be returned to the applicant with a brief explanation.
    4.  Copies of the application are sent to the members of the advisory panel. 
    5.  The panelists independently review each application prior to the panel meeting. 
    6.  The advisory panel meets with at least two members of the Commission staff. Commissioners attend the panel meeting as silent observers. Applicant representatives may attend the panel meeting as observers but many not make a presentation to the panel.  
    7. The panelists make their recommendations after a group discussion. Names of the Commissioners and advisory panelists, as well as dates and locations of Commission and the panel meetings, are available from the Commission office and are posted on the Commission’s website. Following the panel meeting, the Commission staff makes a recommendation on each application.
    8. The Commission board reviews the panel recommendations and staff takes final action on the applications.
    9. Applicants are notified of Commission action by email. The appeals process for applications not awarded funds can be found in the appeals section of the guidelines for funding.
    10. The Commission will pay 85% of each year’s grant amount by September 15, 2022. The final 15% will be paid within 30 days after the Commission receives the final report on the grant. The Commission reserves the right to use an alternative payment schedule in special circumstances. Final reports must be submitted after the completion of all funded activities and before June 9, 2023..
  • Contact

    For any questions contact:
    Casey Polczynski, PhD
    Arts in Education Coordinator
    Virginia Commission for the Arts
    casey.polczynski@vca.virginia.gov
    804.225.3132