• Guidelines for Funding

    2017-2018 Guidelines for Funding
  • DUNS Number Requirement

    All applicants must include their DUNS number when applying for a grant. Obtaining your DUNS number is a free, straightforward process. For more information, click here.
  • W-9 Form Requirement

    Plan ahead! All organizations applying to the Virginia Commission for the Arts are required to provide a W9. Download a W-9 form, HERE.

  • Tips for Applicants

    • Each year the Commission staff conducts application assistance workshops around the state to explain the different grant programs and application procedures. Applicants are encouraged to attend one of the workshops.
    • Applicants should read the "General Policies" section as well as the guidelines for a particular grant program. General Policies apply to all grantees of the Commission.
    • New applicants to the Commission should contact the Commission staff as soon as possible for information on application procedures.
    • In preparing grant applications, do not assume that the panelists know your organization first-hand. Tell your story and the impact you are hoping to achieve in as concise and compelling manner as possible. Include factual information to back up statements about your impact on the community.
    • Try not to use jargon, buzz words, and insider language in the proposal.
    • Applicants are responsible for complying with the instructions and Certification of Assurances attached to each application form.
    • Once an application is submitted to the Commission, inform the Commission promptly of any changes in the address, key personnel, or other pertinent information about your grant application.
    • If a grant is awarded, any substantive changes in the activities or budget described in the application must be approved in advance by the Commission staff.
    • Each applicant should include the names of the advisory panelists, the board members of the Commission, and the Commission staff on all mailing lists, and regularly notify them of activities and events. The addresses are available from the Commission office and on the Commission website The panelist lists are updated each year.
    • The Commission staff will answer any questions about the grant programs, assist applicants in completing the forms, and review drafts of grant applications, if requested at least four weeks before the grant deadlines.
    • All advisory panel and Commission meetings are open to the public. Applicants and others may observe the meetings. The dates and locations of the meetings are available from the Commission.

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  • Appeals Process for Grant Applicants

    Applicants who believe their applications for funding were rejected for any of the following three reasons may appeal to the Commission for reconsideration:

    1. The application was declined on the basis of review criteria other than those appearing in the guidelines;
    2. The application was declined due to influence of advisory panel or Commission members who willfully failed to disclose conflicts of interest; or
    3. The application was declined because erroneous information was provided by the staff, panelists, or Commission board members at the time of review, despite the fact that the applicant provided accurate and complete information on regulation forms as part of the standard application process. Incomplete applications are specifically denied any appeals process.
    Dissatisfaction with the denial of an award or the amount of a grant award is not grounds for appeal. Requests of appeals must be received, in writing, at the Commission office within 30 days of the applicant's notification of a funding award decision. The board of the Commission will review and act upon the appeal at its next regularly scheduled meeting. If the board of the Commission changes a funding decision as a result of an appeal, the timing of the payment of the grant will be at the discretion of the agency's Executive Director.
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  • Appeals Process for Publications

    Applicants for either the Performing Arts Tour Directory or Artist Roster may appeal a decision not to be included in the Directory or on the Roster on the basis of the three reasons listed above. The same procedure is followed for these appeals with the exception that applicants have only 15 days from notification to file their appeals because of publication schedules. These appeals will be reviewed and acted upon by the Executive Committee of the Commission.

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  • Complaints Pertaining to Civil Rights Compliance

    Any person who believes that a grantee of the Virginia Commission for the Arts is not in compliance with either the Civil Rights Act of 1964, the Americans with Disabilities Act, or Section 504 of the Rehabilitation Act of 1973 may file a written complaint with the Executive Director of the Commission. The letter of complaint should include information about the dates, location, and specific aspects of the grantee's activities that may not be in compliance.

    The staff of the Commission will attempt to resolve the matter informally, if possible, by meeting with the grantee and the complainant. If the staff of the Commission determines that the grantee is in full compliance with civil rights requirements, the Executive Director of the Commission will so inform the grantee and the complainant.

    If the staff of the Commission determines that the matter cannot be resolved informally, the matter will be brought to the board of the Commission for consideration of suspension or termination of funding.

    NOTE: A local government that has not approved its budget by the grant deadline may apply conditionally and confirm the application as soon as possible.
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