FY22 Presenter Touring Assistance Grants NOW AVAILABLE for performances taking place between July 1, 2021 and June 15, 2022.

  • Application and Forms

  • Purpose

    To increase opportunities for Virginians to experience high-quality performing arts events.

  • Description

    This grant program supports touring by Virginia performing artists and ensembles within the state. The touring activities are restricted to those listed in the Commission’s annual Tour Directory, HERE. Any not-for-profit organization meeting the Basic Eligibility criteria can apply to receive a touring assistance grant to support these activities. Grants are made to the presenter, not to the touring artist(s). Touring artists apply to be listed in the Tour Directory, with a set dollar amount reserved to support their touring, as outlined below. To be eligible for funding, performances must take place in Virginia but outside of the performer’s home base. Any activity underwritten with Commission touring assistance funds must be open to the public, and the presenter must provide community-wide publicity. Elementary and secondary schools, senior living facilities, correctional facilities, and hospitals are exempt from this Commission requirement.

  • INFORMATION FOR PRESENTERS OF VIRGINIA TOURING ARTISTS/ENSEMBLES

  • Description

    The Commission supports touring by Virginia performing arts and ensembles within the state. The touring activities are restricted to those listed in the Commission’s annual Tour Directory. Any not-for-profit organization meeting the eligibility criteria listed below can apply to receive a touring assistance grant to support these activities. Grants are made to the presenter (sponsor), not to the touring artist(s). Touring artists apply to be listed in the Tour Directory with a set dollar amount reserved to support their touring.

  • Eligible Applicants

    Virginia not-for-profit organizations, units of local government, or educational institutions that meet the Basic Eligibility criteria.

  • Eligible Activities

    • Programs listed in the Tour Directory which take place at least 30 miles from home base of the  artist/ensemble
    • Programs should be open to the public, and the presenter must provide community-wide publicity. Elementary and secondary schools, senior living facilities, correctional facilities, and hospitals may be exempt from this requirement.
    • For FY 22, Touring Assistance grants may be for virtual performances in which case negates the requirement for being outside of a 30-mile radius, provided that artist(s) include some purposeful component of live audience engagement (i.e. post-performance chat-back; etc.).
  • Application Submission Checklist

    A complete application must contain one collated set of the following items. Any application not containing all of the items will be considered incomplete and will be returned with a brief explanation. NOTE: Be sure to keep a copy of your application and all forms and attachments.

    • A copy of the contract between the presenter (sponsor) and the touring artist signed by representatives of both parties.
    • Signed Certification of Assurances by an authorized official of the organization or the school.

          NOTE: For public schools the authorizing official is the principal; for PTAs/PTOs it is the president.

  • Deadline

    Touring Assistance applications are available online, beginning March 1. Presenters should apply online for touring support, including copies of signed contracts with touring artists/ensembles, to the Commission at least four weeks prior to the event, and before February 1.

  • Amount of Assistance

    The Commission will fund up to 50% of the performance fee only for any touring program listed in the Virginia Commission for the Arts Tour Directory, subject to the overall limit for each touring artist/ensemble. Grant award amounts are a minimum of $100 and maximum of $7,500 per performance.

  • Application/Review/Payment Procedures for Presenters

    1. In December, the Virginia Commission for the Arts posts an Online Tour Directory, listing basic information about the artists and ensembles eligible for tour support and descriptions of the touring program for the following July 1 - June 15 time period.
    2. Touring artists/ensembles and presenters begin scheduling and signing contracts. All negotiations regarding type and schedule of activities, fees, technical needs and promotional efforts are the responsibility of each touring artist/ensemble and its presenters, and the resulting arrangements should be included in the contract. The Commission’s grant, however, will not exceed 50 % of the contracted performance fee. Fees and all local costs are the responsibility of the presenters. A presenter’s total costs will depend on the touring artist’s/ensemble’s fee, facility costs, promotion costs, and other local factors. Each contract must contain language referring to the requested amount of presenter touring assistance.
    3. Applications are made available online March 1. Presenters apply online for touring support, including copies of signed contracts with touring artists/ensembles, to the Virginia Commission for the Arts at least four weeks before an event and before February 1. The Commission does not accept application materials via hard copy, facsimile transmission or other electronic means (e.g. e-mail).
    4. The Commission awards touring support grants to presenters of a particular artist/ensemble on a first-come, first-served basis from that artist’s/ensemble’s allocation. Presenters should not consider touring grants automatic but should wait for confirmation. Grant award letters are generally mailed two weeks after receipt of each contract by the Commission.
    5. For grant awards of over $200 the Commission will send 85% of the grant to the presenter before the scheduled touring program. The Commission will pay the final 15% of the grant after receiving the final report. For grants of $100 to $199, payment will be made after the Commission has received the final report. The Commission will not make first payments for July performances. Awards for July performances will be made in full 30 days after the receipt of the final report (online), but no earlier than August 1.
    6. Presenters must submit final reports to the Virginia Commission for the Arts within 30 days after each event.  Final report forms can be found on the applicant’s dashboard.
    7. If any presenter receiving subsidy for one of these touring artists/ensembles has actual income in excess of expenses, the presenter must use these additional funds for other arts activities, and the Commission must approve the use of any of these excess funds up to the amount of the grant.
  • FOR PERFORMERS AND ENSEMBLES SEEKING TO BE LISTED IN THE TOUR DIRECTORY

    • NOTE: At its March 25, 2021 meeting, the Commission Board voted to not open the FY23 Performing Arts Tour Directory to any new artist applicants. In so doing, the Commission will better be able to focus its investments in this grant program on the existing roster of artists, as they get back to performing in the time ahead. 

      Current FY22 Tour Artists (only) must reapply for the FY23 Tour Directory by July 15, 2021.

    Eligible Applicants

    Virginia performing artists and performing arts ensembles. Individual students or organizations whose members are primarily Pre K-12 or undergraduate college students are not eligible for inclusion in the Tour Directory.

  • Eligible Activities

    • Programs listed in the Performing Arts Tour Directory
    • Programs should be open to the public, and the presenter must provide community-wide publicity. Elementary and secondary schools, senior living facilities, correctional facilities, and hospitals may be exempt from this requirement.
    • For FY 22, Touring Assistance grants may be for virtual performances in which case negates the requirement for being outside of a 30-mile radius, provided that artist(s) include some purposeful component of intentional audience engagement (i.e. study guide, post-performance chat-back; etc.).
  • Deadline

    Online application is due July 15, 2021, by 5:00 PM, for the touring season of July 1, 2022, to June 15, 2023.

  • Criteria for Evaluating Applications

    • Artistic excellence
    • Effective management
    • Availability of similar touring programs in the state
    • Cost-effectiveness of the proposed tour
    • Evidence of presenter interest in the proposed tour
  • Application/Review Procedures for Touring Artists and Ensembles Wishing To Be Listed in the Tour Directory

    1. The artist/ensemble must complete and submit the online application to the Commission by the deadline.
    2. The Touring Program advisory panel will consider the proposals and make recommendations to the Commission. The Commission will approve artists/ensembles for touring support and reserve a block of funds for each. Decisions will be announced in October 2021.
    3. The funding reserved by the Commission for each touring artist/ensemble will be held for potential presenters from March 15, 2022, until December 1, 2022.
    4. In December, the Commission will post the 2022-2023 Tour Directory on its website with information about artists and ensembles eligible for touring support and descriptions of their touring programs.
    5. The Commission will begin accepting touring assistance applications from presenters on March 15 of each year.
    6. Presenters send online applications for touring support, including copies of signed contracts with touring artists/ensembles, to the Virginia Commission for the Arts. Applications must be received by the Commission at least four weeks prior to the event and no later than December 1.
    7. The Virginia Commission for the Arts awards touring support grants to presenters of a particular artist/ensemble on a first- come, first-served basis from that artist’s/ensemble’s allocation. Grant award letters are generally emailed two weeks after receipt of each presenter’s application by the Commission.
    8. If an artist/ensemble listed in the 2022-2023 Tour Directory has booked a tour and used all of its original allocation prior to December 1, 2022, it may book additional performances and encourage the presenters to apply to the Commission’s “wait list” on a first-come first-served basis for funds which have gone unused by other artists/ensembles. It is the responsibility of the artist/ensemble to explain that there is no guarantee of funding in this situation.
    9. After December 1, the Commission will pool any uncommitted touring funds and award them to presenters on the “wait list”, or other presenters which apply to support activities of eligible artists/ensembles. Wait list performances must take place between December 5 and June 15 of each touring season. Touring ensembles that receive an allocation of $25,000 or more may not apply for waitlist funds.